What are the changes:

Basically the amendment provides the Board with some additional options in setting a policy for access to the mailing list. Currently the by-laws provide a very specific process for requesting the mailing list.  Per the by-laws, the current process is:

1) Petitioner makes a request to the board

2) Petitioner signs written agreement agreeing to obligations on usage of the list

3) Member receives the list

Now this is the provision from the by-laws.  Under the proposed amendment, the process will be the following:

1) Petitioner requests the list

2) Board has the discretionary option of providing the list, directly communicating the petitioners information to the members, or directing the member to a third-party mail house. Member will then cover the cost of postage, printing, and stationary.

Break it down:

Here is the significant text that is being added to the By-Laws:

Notwithstanding the foregoing, to protect the privacy of its Members and to protect the Membership register as a WorldMark, The Club corporate asset, the Club may, in lieu of making  the Membership register available for inspection and copying, provide Members with a reasonable alternative by facilitating a Member’s request to communicate with other Members for purposes reasonably related to the affairs of the Club, by distributing the Member’s message either directly or through a mail house or other third party distributor.  Any administrative expenses incurred by the Club in facilitating the distribution, or any service or administrative fee charged by the mail house or third party distributor, shall be paid by the Club; however, all other costs, including without limitation printing, postage and stationery, are the sole responsibility of the requesting Member.

The Amendment Language

Text with a line through it is current language that would be removed if the amendment passes, while underlined text denotes the revisions agreed to by voting FOR on the amendment.

7: RECORDS AND REPORTS
7.1 Inspections.
7.1(a) Members. The Articles, Bylaws, Declaration, Rules, Membership register (including mailing addresses and telephone numbers) or duplicate Membership register, the books of account and minutes of proceedings of the Members, the Board and any committees, and all other records of the Program maintained by the Club or its Manager, shall be made available for inspection and copying, upon written demand and reasonable notice, by any Member or his duly appointed representative, at any reasonable time and for a purpose reasonably related to his interests as a Member.  The Club may restrict the use of information from the Membership register by requiring Members to sign a written agreement not to use or allow use of Membership information for commercial or other purposes not reasonably related to the affairs of the Club.  Notwithstanding the foregoing, to protect the privacy of its Members and to protect the Membership register as a WorldMark, The Club corporate asset, the Club may, in lieu of making  the Membership register available for inspection and copying, provide Members with a reasonable alternative by facilitating a Member’s request to communicate with other Members for purposes reasonably related to the affairs of the Club, by distributing the Member’s message either directly or through a mail house or other third party distributor.  Any administrative expenses incurred by the Club in facilitating the distribution, or any service or administrative fee charged by the mail house or third party distributor, shall be paid by the Club; however, all other costs, including without limitation printing, postage and stationery, are the sole responsibility of the requesting Member. An original or copy of the Articles and Bylaws, as amended to date, shall be kept at the principal office of the Club and shall be open to inspection by the Members at all reasonable times during office hours.  The records shall be made available for inspection at the office where the records are maintained.  Upon receipt of an authenticated written request from a Member along with the fee prescribed by the Board to defray the costs of reproduction, the Manager or other custodian of records shall prepare and transmit to the Member a copy of any and all records requested.